How to Conduct a Digital Evaluation Using Parent, Teacher, and Health Forms (DEPTH)

Overview

The Digital Evaluation Parent, Teacher, and Health (DEPTH) Forms allow you to securely gather all required background information for a speech-language evaluation—without printing, hand-delivering, or chasing paperwork.

In this tutorial, you’ll learn how to: - Send digital health, teacher, and parent questionnaires - Collect responses via email or text - Support bilingual families with translated forms - Track completion and view responses in one place - Generate language exposure and use summaries automatically

⏱️ Most users complete this process in just a few minutes after their first run-through.

🎥 Video Tutorial

Step 1: Access DEPTH Forms

From your Forms Dashboard, you’ll see three types of questionnaires available: - Parent Questionnaires - Teacher Questionnaires - Health Questionnaires

Each form is designed to collect only relevant, evaluation-ready information—nothing extra.

Step 2: Send the Health Questionnaire

1. Click Gather Health Information
2. Select the information you need:

• Vision
• Hearing
• Other relevant health details

1. Enter the healthcare professional’s name and email
2. Preview the email and send the form

📱 Tip: You can also copy the form link and text it directly to the nurse or healthcare provider.

What the Health Form Collects

• Screening dates
• Type of screening equipment
• Examiner name and title
• Results for vision and hearing
• Additional medical or medication notes (especially helpful for complex cases)

Once submitted, responses are immediately viewable and ready to copy or print for your report.

Step 3: Send Teacher Questionnaires

Teacher forms are built from the best intake questions across 50+ school districts, refined to focus only on communication-related concerns.

1. Select Teacher Questionnaire
2. Choose Select All (recommended for most cases)

• Or customize questions for EI, clinic, or life skills settings

1. Add one or more teachers

• Ideal for middle school, bilingual programs, or multiple service providers

1. Preview and send the form

📱 Teachers can complete the form easily on their phone or computer.

Step 4: Send Parent Questionnaires (with Translation Support)

1. Select Parent Questionnaire
2. Choose your questions or select all
3. Add one or more caregivers (e.g., mom, dad, guardian)
4. Preview the form and email before sending

🌍 Language Support - Forms can be completed in 16 different languages - Parents can switch languages themselves, even if the email is sent in English - Responses return with: - Original language - English version of the question - Parent’s exact response - A general English translation for review or collaboration

Step 5: Collect Bilingual Language Exposure Data

Both parent and teacher forms include sliders to estimate: - How much English the child hears - How much English the child uses - Across settings (school, home, weekends, evenings)

This data is automatically combined later—no manual calculations needed.

Step 6: Track Completion & View Responses

From the Child’s Forms Dashboard, you can: - See which forms are completed or still pending - Follow up with parents or teachers who haven’t responded - Open, copy, or print responses directly into your evaluation report

Your main Forms Dashboard also shows: - All children - In-progress vs. completed forms - Total forms sent

Bonus Tools That Work with DEPTH Forms

📄 Referral Docs (Paper Option)

If you still need paper forms: - Navigate to Resources → Referral Docs - Download printable versions of all DEPTH forms - Access additional evaluation documents like: - Student intake forms - Language proficiency observations - Translated parent questionnaires

📊 Language Proficiency Report (Automatic)

Using the slider data from parents and teachers: 1. Go to Language Proficiency from the dashboard 2. View combined language exposure and use 3. Generate a research-based report that includes: - Overall percentages - Parent vs. teacher input - Spoken vs. heard language - Clear tables ready for documentation

This report is especially helpful for bilingual evaluations and eligibility decisions.

Why Use DEPTH Forms?

✔️ No printing or hand delivery

✔️ Secure and compliant

✔️ Mobile-friendly for families and staff

✔️ Built specifically for speech-language evaluations

✔️ Saves time on every evaluation moving forward

If you have questions or need help getting started, our support team is always here to help.