How to Use the Digital Evaluation Parent, Teacher, and Health (DEPTH) Forms
⏱️ The tutorial takes approximately 15 minutes. After learning the process, most users send DEPTH forms in just a few minutes. The time savings compared to “the old way” is huge!
🎥 Video Tutorial
Overview
The Digital Evaluation Parent, Teacher, and Health (DEPTH) Forms allow you to securely gather background information for a speech-language evaluation—without printing, hand-delivering, or chasing down paperwork.
In this tutorial, you’ll learn how to:
- Send digital health, teacher, and parent questionnaires
- Collect responses via email or text
- Support bilingual families with translated forms
- Track completion and view responses in one place
- Generate language exposure and use summaries automatically
Access DEPTH Forms
- Open your DEPTH Forms Dashboard
- Click “Add Form”
- Select a client from your list or add a new one.
- You’ll see three types of questionnaires available:
- Parent Questionnaires
- Teacher Questionnaires
- Health Questionnaires
Each form is designed to collect relevant information to support your evaluation.
Let’s start with the Health Questionnaire
- Click Gather Health Information
- Select the information you need:
- Vision
- Hearing
- Other relevant health details
- Click Continue
- Enter the healthcare professional’s name and email
- Click Continue
- Preview the email and send the form
📱 Tip: You can also copy the form link and text it directly to the nurse or healthcare provider.
- Copy the link
- Paste it in a browser
- View the form
What the Health Form Collects
- Screening dates
- Type of screening equipment
- Examiner name and title
- Results for vision and hearing
- Additional medical or medication notes (especially helpful for complex cases)
Once submitted, responses are immediately viewable and ready to incorporate into your report.
- Go back to the Forms
- Hit refresh
- You’ll see all of the information provided
Teacher Questionnaires
Teacher forms are built from the best intake questions across 50+ school districts, refined to focus only on communication-related concerns.
- Select Teacher Questionnaire
- Choose Select All (recommended for most cases) or customize questions for EI, clinic, or life skills settings
- Add one or more teachers (ideal for middle school, bilingual programs, or multiple service providers)
- Add the email address
- Preview and send the form.
📱 Teachers can complete the form easily on their phone or computer.
We’ll complete the forms here so you can see what we’re asking the teachers to do.
- Answer these questions about your student.
You’ll see that if you have a student who speaks a language other than English, you’ll use sliders to estimate the percentage of language exposure and use in each of their languages.
- Use the sliders for an imaginary child.
- Hit submit.
- Click update.
- Click view.
- Click print or copy to incorporate them into your report.
Try it on a phone.
- Go to Timothy Teacher
- Click Copy Link
- Paste it into a browser to see the questionnaire in mobile form.
This is what your teachers will see.
Parent Questionnaires (with Translation Support)
- Select Parent Questionnaire
- Choose your questions or select all then click Continue
- Add one or more caregivers (e.g., mom, dad, guardian)
- Preview the form and email before sending
🌍 Language Support - Forms can be completed in 16 different languages- Parents can switch languages themselves, even if the email is sent in English - Responses return with:
- The original language
- English version of the question
- Parent’s exact response
- A general English translation for review or collaboration
Track Completion & View Responses
From the Child’s Forms Dashboard, you can:
- See which forms are completed or still pending
- Follow up with parents or teachers who haven’t responded
- Open, copy, or print responses directly into your evaluation report
Your main Forms Dashboard also shows:
- All children
- In-progress vs. completed forms
- Total forms sent
Bonus Tools That Work with DEPTH Forms
📄 Referral Docs (Paper Questionnaires)
If you still need paper forms:
- Navigate to Resources
- View Referral Documents
- Download printable versions of all DEPTH forms
- Access additional evaluation documents like:
- Student intake forms
- Language proficiency observations
- Translated parent questionnaires
Bilingual Language Exposure Data
Remember the sliders in the parent and teacher forms? Let’s take a look at how we pull that together to get a measure of overall language exposure and use.
- Back on the dashboard, click on Language Proficiency
- Use the parent and teacher sliders to estimate:
- How much English the child hears across settings (school, home, weekends, evenings)
- How much English the child uses across settings (school, home, weekends, evenings)
The inputs are automatically calculated—no manual calculations needed.
📊 Language Proficiency Report (Automatic)
Using the slider data from parents and teachers:
- Go to Language Proficiency from the dashboard
- View combined language exposure and use
- Generate a research-based report that includes:
- Overall percentages
- Parent vs. teacher input
- Spoken vs. heard language
- Click View Report and get a clear table with research cited on why this information is so important and how we use it.
This report is especially helpful for bilingual evaluations and eligibility decisions.
Why Use DEPTH Forms?
✔️ No printing or hand delivery
✔️ Secure and compliant
✔️ Mobile-friendly for families and staff
✔️ Built specifically for speech-language evaluations
✔️ Saves time on every evaluation moving forward